2020 Parish Council Minutes of Meetings

Belton And Manthorpe Parish Council

Chairman - Councillor Simon Syddall, 5-6 Washdyke Lane, Belton Ng32 2lt

Clerk - Chris. Morgan, 10 Manchester Way, Grantham Ng31 8rr

Tel. 07758762811

Minutes of the Belton and Manthorpe Parish Council Meeting held on 27th May 2020 by means of a Zoom, video conference due to Covid 19 restrictions at 7.30pm

Present Cllrs S. Syddall,( Chair) S Thompson, C Thornton, J. Ashford, J. Bishop, R. Hallam, M Morris County Cllr Ray Wootten Cllr I. Stokes

In attendance Chris. Morgan (Clerk and Proper Officer). - Although this was a video conference, the details of the meeting had been publicsed for members of the public to join if they wish, no one had requested this.

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1) Chairman’s Remarks. Cllr Syddall opened the meeting and welcomed everyone present, stating that it was pleasing to see that everyone had coped with the technology.

2) Apologies for Absence – None.

3) Declarations of Interest – Nothing declared by anyone, this was to be a reduced Agenda meeting due to Covid 19, and there were no matters on the Agenda where anyone present had any pecuniary interest to declare

4) Minutes of the last meeting held 19th February 2020 – It was Resolved to adopt the minutes as a true record, proposed by M.M. seconded S.T. and the minutes were duly signed by the Chairman and Clerk.

5) Belton and Manthorpe Accounts. CM reported that the accounts had been to the Independent Examiner, John Jackson at Barkston and had been approved and signed off by JJ as a true and accurate record of the Income and Expenditure for the previous financial year. The spread sheet of the accounts had been circulated prior to the meeting to all the Councillors, no questions were raised and it was Resolved unanimously to approve and accept the accounts for 2019/2020. Thanks were expressed to John Jackson for the work he had completed on the examination. CM then spoke about the income and expenditure since the last meeting: the below had been circulated to everyone prior to the meeting, there were no questions or comments re this information.

Resolved – all the payments were approved retrospectively, unanimously by those present.

6) A.G.A.R. Forms CM addressed the meeting stating that the AGAR forms that had been completed and circulated were required to be forwarded to the Auditors PKF Littlejohn, CM briefly addressed the meeting re the forms

6(1) Certificate of Exemption –Approved and accepted unanimously by the meeting.

6(2) Section 1 Annual Governance Statement 2019/20 – Approved and accepted unanimously by the meeting.

6(3) Section 2 Accounting Statements 2019/20 - Approved and accepted unanimously by the meeting.

7) Any Other Business - Chair thanked everyone for being able to get through the required business via the video conference, and invited anyone to bring up any other business.

S.S. spoke about a number of complaints that had been received about H.G.V.’s travelling at an inappropriate speed through the village of Belton, causing a road safety issue to residents who were out riding horses. It was felt that warning signs re residents riding horses in the area would be helpful. The main areas for the issues were Barkston Heath Lane and Whippingstall Hill.

SS proposed that County Cllr RW be asked to follow this up with L.C.C. Highways – Resolved – unanimously agreed by the meeting, and Cllr RW to follow up. Cllr R.W. also stated that he would make enqs with the Lincolnshire Road Safety Partnership to see if there was any accident data on the aforementioned roads. ST also mentioned that when she walked around the village she was forced to move off the pavements as the HGV’s regularly parked there, preventing her (with restricted vision) using the footpath which was an obvious danger and hazard.

Planning Application – Change of Use to a number of rooms at Belton Garden Centre. A discussion took place with all present, re this application, the feeling of the whole meeting was that the entrance to BGC was inappropriate at the present, due to the large amount of traffic using this, and an increase in usage as a result of this planning application would make the area of the A607 more dangerous and hazardous, it was a real concern that there was the potential for more accidents to occur in this area. It was agreed by all present that comments would be made to SKDC re this application outlining the Parish Councils views on this – RESOLVED CM to tender comments to SKDC. Cllr Stokes also commented that he shared similar views and that he would “call in” the planning application, to be heard by the planning committee. Cllr RW also stated that he had concerns re this and had submitted his views as a L.C.C. councilor to the Lincs C.C. as without any alteration to the entrance/exit the road would become more hazardous and dangerous.

S.T. The raised the issue about “isolated” residents in the village of Belton, who were struggling with the restrictions placed on them by the Covid 19 issues and asked other Councilors to consider giving any resident who was known to be isolating or in need of reassurance to call them on the telephone.

It was usual at this time of year to also hold

1) The Annual Parish Meeting which is a meeting of the electorate – who cannot meet at the moment due to lockdown and social distancing. The revised legislation does not allow for a remote parish meeting.

2) The Annual Meeting of the Parish Council may still go ahead remotely, or the legislation allows for the Annual Meeting to be cancelled and held in May 2021 and the Chairman to remain in position until the election at the APCM. Agreed that as the legislation allows, the APCM will be cancelled until May 2021 with the current officers remaining in post until then.

Dates of next meeting –To be held in August at a date to be determined, dependant on the Covid 19 restrictions, could be another Video Conference or if allowed an actual meeting.